Posted:
Google Classroom allows teachers to spend less time on paperwork and more time with their students. Starting today, multiple teachers can work and collaborate in a single Classroom class. With the exception of deleting the class altogether, additional teachers can perform all of the same functions as the primary teacher, including:

  • Creating assignments and announcements
  • Viewing and grading submissions
  • Participating in comments on the class’ “stream”
  • Inviting students to the class
  • Receiving email notifications related to the class
Screencast-of-Co-Teacher-2.gif
Teachers can also prep for their classes in advance, saving announcements and assignments as “drafts” and waiting to send them until they’re ready. Like in Gmail, once a new announcement or assignment is created, it will be automatically saved as a draft. Those drafts can then be accessed by multiple teachers, making it simple to collaborate on prep work.

Finally, in response to teacher feedback, we’ve made two additional changes that will make Classroom easier to use:
  • Autosaving grades - Grades will now be autosaved as they’re entered, meaning teachers can grade assignments over multiple sessions but still return those assignments to students all at one time.
  • Improved notifications - Teachers and students will now receive email notifications when private messages are left on assignments.

Release track:  
Rapid release and Scheduled release

More information:
Help Center: Invite teachers to a class
Help Center: Draft announcements
Help Center: Draft assignments
Google for Education blog post


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Posted:
A new version of the Google Drive Android app is coming to Google Play over the next week. New features include:
  • After uploading a file, the ability to add people to sharing settings and share a link directly from the upload notification: notification-share.png
  • Ability to access a contact’s extended information from the sharing section of the details pane of a file in Drive
  • Ability to remove a parent of a file from the details pane when a file is multi-parented
  • Support for 23 new languages (Afrikaans, Amharic, Armenian, Basque, Bengali, Chinese (Hong Kong), Estonian, French (Canada), Galician, Georgian, Icelandic, Kannada, Khmer, Lao, Malayalam, Marathi, Mongolian, Nepali, Sinhala, Swahili, Tamil, Telugu, Zulu)
  • PDF viewer improvements (better scrolling and handling of multi-layout PDFs)
  • Performance and UI improvements
We’ve also corrected an issue where Drive was not properly preventing uploads for accounts where Drive had been turned off by Apps admins.

Release track:
Rapid release and Scheduled release (gradual rollout)

For more information:
Help Center
Download the latest Google Drive app on Google Play



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Posted:
New versions of the Google Docs, Sheets, and Slides apps for Android are now available on Google Play and a new version of the Docs app for iOS is available in the App Store. New features include:
  • Docs
    • Accept, reject, or comment on suggestions (Android and iOS)
    • Tracked changes and comments in Word files (Android and iOS)
    • Edit tables (iOS only, already available on Android)
  • Slides
    • Reorder objects to the front or back
    • Quicker loading and scrolling of PowerPoint presentations from the app
Release track:
Rapid release and Scheduled release

For more information:
Get the latest Docs, Sheets, and Slides apps on Google Play
Get the latest Docs app in the App Store
Google Docs G+ post



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Posted:
Google Hangouts provides an end-to-end chat solution for Google Apps customers, allowing people within an organization to securely communicate with one another across all devices and platforms. 

Today we’re adding two new policy options for Apps admins to give them greater control of how Hangouts chat is used in their domains, as well as introducing Google Apps Vault for Hangouts.

New chat policy options
Admins will now see two new options in the Hangouts chat settings in the Admin console, allowing them to: 
  • Force Hangouts chat history to be on or off
  • Require only Hangouts chat to be used
chat-controls.png
While admins could previously default all Hangouts chat conversation history to on or off, chat participants could change this on a per-conversation basis. With this new feature, admins can ensure chat participants cannot change this setting for new conversations. This also means that participants with Hangouts chat history forced on will not be able to communicate with participants with chat history forced off.

To enforce the Hangouts chat history policy, the new Hangouts chat only option must be selected. Please note that chat within Docs and Hangouts video calls will not be available for those customers who select the Hangouts chat only option. In addition, third party chat clients will not work with the Hangouts chat only option enabled. 

Vault for Hangouts
Google Apps Vault lets you retain, archive, search, and export user data for your eDiscovery and compliance needs. With today’s launch, we’ll now extend Vault to support Hangouts chat history. For customers already using Vault, full chat retention for all messages will start automatically once chat history is forced on using the new setting.

Release track:
Rapid release and Scheduled release

For more information:
Help Center: New chat policies
Help Center: Vault for Hangouts
Google for Work blog post



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Posted:
We launched the new Google Calendar app for Android last year, helping to save you time and make the most of every day. In February, we launched an updated version containing several additional features based on user feedback, and today we’re doing the same.

Month view has been added (back) to the latest version of the Google Calendar app for phones, coming to Google Play over the next few days. 


Month view provides a high level view of all scheduled events for a full month, allowing people to then tap on a specific day for a closer look. Access to all available views (Schedule, Day, 3 Day, Week, Month) has also been moved from the overflow menu into the navigation drawer. 

In addition, you can now see the color of events when jumping to a particular date from the drop down in the header when in Schedule, Day, 3 Day or Week view.

We're working on bringing many improvements to the new iPhone app as well.

Release track:
Rapid release and Scheduled release (gradual rollout)

For more information:
Help Center
Get the Google Calendar app for Android on Google Play


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Posted:
Admin alerts help give Google Apps admins visibility into important events within their domain, such as potentially suspicious login attempts, or service setting changes by other administrators.

Previously, admins could turn on pre-defined alerts for various user activities, settings changes, and mail flow events. Today we are launching a new feature that allows admins to set up custom alerts for any of the following audit stream types:


Custom alerts give admins the flexibility to name and define the triggering audit stream event, add granular criteria like specifying the username of the person who performs the activity (e.g. Alert me when andrew@mycompany.com deletes a calendar) and specify who will receive any corresponding alerts. 

Set alerts by clicking the ‘Set Alert’ button on any audit page within the Reports section:
Screen Shot 2015-03-27 at 6.08.43 pm.png


Admins can view and edit custom alerts from the 'Manage alerts' page within the Reports section:
Screen Shot 2015-03-27 at 6.06.28 pm.png

Setting alerts on Drive events:
Google Drive for Work and Google Apps for Education customers will now be able to configure alerts on sensitive Drive events like making a document public or a change in sharing permissions.

Check out the Help Center for more details.

Release track:
Rapid release and Scheduled release (gradual rollout)

For more information:
Help Center
Google for Work blog post


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Posted:
As previously communicated, please note that all customers using Google Apps Password Sync (GAPS), Google Apps Directory Sync (GADS), or Google Apps Migration for Microsoft Exchange® (GAMME) should be sure to upgrade to the latest versions prior to April 20, 2015:

Required Upgrades
Google Apps Password Sync (GAPS) Version 1.3
Google Apps Directory Sync (GADS) Version 4.0.3
Google Apps Migration for Microsoft Exchange® (GAMME) Version 4.1

Older versions of these tools will stop functioning after April 20, 2105 due to their dependencies on discontinued APIs.

Release track:
Rapid release and Scheduled release

For more information:
GAPS
GADS
GAMME


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Posted:



Check out the latest "What's New in Google Apps" newsletter [pdf] for a roundup of all Apps launches from March 2015.

Newsletter Archive & Translated Versions (coming soon for March issue)


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Posted:
Earlier this week, we announced that the photos and videos you keep in Google+ Photos will now be available in Google Drive. This feature will begin rolling out to Google Apps customers during the week of April 6th. 

A few things to note in advance of next week’s rollout:

  • All users will see a new menu item in Drive called Google Photos, including those who don’t currently use Google+ Photos.**
  • Upon launch, a notification in the Drive web UI will give users the option to add a Google Photos folder to their My Drive, allowing them to manage their photos and videos alongside other types of files. They can also control this feature via Drive Settings > General > “Automatically put your Google Photos into a folder in My Drive.”
    • If the user opts to create the Google Photos folder in My Drive, and is also a Sync Client user, they may want to go to Sync Client Preferences -> “Sync Options” and selectively remove the new Google Photos folder from syncing to their desktop.
    • Users can rename, move, share or delete the Photos folder in My Drive as needed.
    • If at any time a user unchecks the setting to put Google Photos into the Photos folder in My Drive, the folder will continue to exist (unless deleted by the user) but no new photos will flow in.
  • Photos and videos that do count against quota that are backed up to Drive via Auto Backup will only count once against a storage limit, but Apps users may want to review their Google+ Photos Auto Backup settings to avoid inadvertent syncing to their corporate Drive account.

Release track:
Rapid release planned for April 6 (gradual rollout), with Scheduled release to follow two weeks later*

*Update to initial post (Apr 16, 2015): The Rapid release rollout of the launch to make Google+ Photos visible in Drive is currently paused as we work on some performance and feature improvements. The rollout to Rapid release customers will soon resume and rollout gradually, followed by the rollout to Scheduled release customers. 

**Update to initial post (April 23, 2015): Prior to the rollout for Scheduled release domains, we'll be adjusting this feature to respect Google+ settings. Domains with Google+ disabled will not see the Google Photos menu item. This change will go into effect with the Scheduled release rollout, which is now planned for June 1st. Rapid release customers will also see this change to respect Google+ settings on June 1st. Monitor the release calendar for any timing changes.

For more information:
Help Center


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Posted:
Password recovery can be a frustrating and time-consuming activity for both Google Apps admins and the people in their domains who have been locked out of their accounts. With today’s launch, we’re giving admins the option to reduce their workload, and save time for those who have been locked out of their accounts, by enabling the ability for non-admins to reset their own passwords.

This new feature is defaulted off at launch and can be enabled from the Admin console at: Security > Basic settings > Password Management. In the Password recovery section, click on "Enable/disable non-admin user password recovery."

password_recovery.png

Non-admins must have set up a recovery phone in order to reset their own password. Admins should check the Help Center for considerations regarding 2-Step Verification, off-boarding, and hijacked accounts before enabling this feature.

Note: this feature is not available for customers using Single Sign-on (SSO).

Release track:
Rapid release and Scheduled release (gradual rollout)

For more information:
Help Center - Admins
Help Center - Users
Google for Work blog post


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Posted:
Last year, we started the gradual rollout of the new Google Drive UI as the default user experience for Rapid release Google Apps customers, while retaining the ability to return to the old Drive UI via the Settings drop down. After pausing the rollout to work on some performance improvements, the rollout was resumed and completed earlier this month. 

For Scheduled release customers, the rollout of the new Google Drive UI as the default user experience will occur in early-April (currently planned for April 7, as per the release calendar).

In the first half of May at the earliest, we’ll remove the option to return to the old Drive UI via the Settings drop down. At least two weeks before the removal of the option to return to the old Drive UI, we will show a notification in the Drive UI about the upcoming change.

Please note that the new Drive UI does not work with older unsupported browsers prior to and including Chrome 23, Firefox 23, IE9 and Safari 6, so it’s important to upgrade to a supported browser to ensure continued access to Drive. 

Release track:
Opt-out experience coming to Scheduled release in early-April (planned for April 7); Removal of the ability to return to the old Drive UI planned for no sooner than early-May for Rapid release domains, with Scheduled domains to follow two weeks later. 

See the release calendar for specific dates for the removal of the option to return to the old Drive UI, as they may shift out further. Additional comms to follow.

For more information:
Help Center


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Posted:
When it comes to sharing Google Drive content outside of your domain, whether giving marketing materials to your design agency or inventory lists to your caterer, you want to make sure they can see it―whether they use Drive or not. 

With today’s launch, Google Apps admins now have the option in the Admin console to allow Drive content to be viewed by recipients outside of their domain, without them having to sign-in with a Google account. 

This feature will be defaulted off at launch. It can be enabled in the Admin console at: Apps > Google Apps > Drive > Sharing settings.

drive_nosignin.png

Check out the Help Center for more details on enabling this feature.

Release track:
Rapid release and Scheduled release 

For more information:
Help Center
Google for Work blog post


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Posted:
Different departments have different needs when it comes to sharing content outside of your domain. You might, for example, have a research department that needs to keep information confidential and a sales team that needs to share presentations with their clients. 

With today’s launch, Google Apps admins now have the flexibility to choose Drive sharing permissions based on organizational unit (OU), as you currently can with other apps like Gmail and Calendar.

To enable Drive sharing at the OU-level in the Admin console, click on: Apps > Google Apps > Drive > Sharing settings.


Note: this feature is available for Google Drive for Work and Google Apps for Education customers only

Release track:
Rapid release and Scheduled release 

For more information:
Help Center
Google for Work blog post


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Posted:
People using Google Sheets will now have more powerful conditional formatting options. This launch will add the following features:

  • Ability to add gradient conditional formatting rules (e.g. green -> orange, where the lowest numbers are shaded green and the highest are shaded orange, with gradient shades in between)
  • More style choices like bolding, striking through, and italicizing text based on conditional formatting rules
  • A new look for the conditional formatting editing pane
  • Import/export of color scale conditional formatting

conditional_formatting.gif

Conditional formatting can be added by highlighting the relevant cells and selecting Format > Conditional formatting from the menus.

Release track:
Rapid release and Scheduled release

For more information:
Help Center


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Posted:
Google Drive allows you to store and access your files anywhere—on the web, on your hard drive, or on the go. We’re now making it easier to store and organize your photos and videos in Google Drive as well.

Moving forward, people using Google+ Photos will see their photos and videos automatically in Google Drive. They will appear in a new menu item called Google Photos, and can be shared, moved, and renamed like any other Drive file:

android_drive_photos_800w.png

This feature will start rolling out for consumers today in Drive for Android, iOS and the web, and will roll out gradually to Apps customers in the coming weeks. A notification in Drive will give people the option to add a Google Photos folder to My Drive, allowing them to manage their photos and videos alongside other types of files if they so choose. Existing Google+ Photos users will notice their photos and videos available in Drive in the coming weeks. 

Note: photos and videos that do count against quota that are backed up to Drive via Auto Backup will only count once against a storage limit, but Apps users may want to review their Google+ Photos Auto Backup settings to avoid inadvertent syncing to their corporate Drive account.

See the Help Center for more information on organizing, syncing and deletion options.

Release track:
Rapid release (gradual rollout) starting in the coming weeks, with Scheduled release to follow two weeks after rollout to Rapid. See the release calendar for specific dates as they are available.

For more information:
Help Center
Get the latest Google Drive apps from Google Play and the App Store
Drive blog post


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Posted:
A new version of the Gmail app for Android is now available on Google Play. New features include:
  • All your inboxes in one place―view all your mail at once, regardless of whether it’s from your work or personal accounts, using the new “All Inboxes” option. This way you can read and respond to all your messages without having to hop between accounts.
all_inboxes.png
  • Conversation View―if you’ve set up separate inboxes in Gmail for your Yahoo, Outlook.com and other IMAP/POP accounts, messages in these accounts will appear neatly stacked as one conversation, just like your Gmail messages.
  • Smarter Search―searching in the Gmail app for Android now comes with better auto-complete, so you can find what you need even faster.
  • Other helpful features―larger attachment previews to help you see what’s inside, the ability to save to Drive with a single tap, and new animations that make opening and closing conversations more smooth.

Note: The search auto-complete feature is not available for Google Apps for Government customers

Release track:
Rapid release and Scheduled release

For more information:
Get the latest Gmail app for Android on Google Play


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Posted:
Complex businesses can require multiple Google Apps domain instances to meet their needs. Previously, certain domain management functionality was restricted to primary domains only, making managing multiple domains a bit cumbersome. With today’s launch, we’re extending several key features to secondary domains to make managing multiple domain instances more seamless:

  • Custom app URLs―make it easy for people in any of your domains to find your core Google Apps services by creating custom web addresses to each service. For example, mail.primarydomain.com or mail.secondarydomain.com.
  • Web address mapping―have your Google Sites appear under custom URLs for all of your domains, such as hr.yourdomain.com, hr.yourdomain.in or hr.yourdomain.fr.
  • Group renaming―create a Google Group in a primary domain and move it to a secondary domain. For example, rename the group users@yourdomain.in to users@yourdomain.fr

Check out the Help Center links below for more information.

Release track:
Rapid release and Scheduled release

For more information:
Custom app urls
Web address mapping
Group renaming


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Posted:
Over the past few years, we’ve been updating our APIs with new versions across Drive and Calendar, as well as those used for managing Google Apps for Work domains. These new APIs offered developers several improvements over older versions of the API. With each of these introductions, we also announced the deprecation of a set of corresponding APIs.

As per
previous reminders, the deprecation period for these APIs is coming to an end. As of April 20, 2015, we will discontinue these deprecated APIs. Calls to these APIs and any features in your application that depend on them will not work after April 20th.



When updating, we also recommend that you use the opportunity to switch to OAuth2 for authorization. Older protocols, such as ClientLogin, AuthSub, and OpenID 2.0, have also been deprecated and are scheduled to shut down on April 20, 2015.

In the coming weeks, we’ll be contacting domain administrators whose applications are still using these deprecated APIs with a final reminder email and guidance on specific migration paths. 

*Note that since our last reminder, where we recommended the Email Migration API v2 as the replacement for the Email Migration API v1, the Gmail API has been announced as the replacement for both Email Migration APIs (v1 and v2).

Email Migration API v2 will be turned down on November 1, 2015, and we recommend starting the process of switching to the Gmail API. To aid you with this effort, we've put together this
migration guide. For those who may have recently migrated from Email Migration API v1 (set to be turned down on April 20, 2015) to Email Migration API v2, note that the migration to Gmail API should require relatively minimal effort.

Release track:
Rapid release and Scheduled release


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Posted:
Today we’re announcing a new feature that will allow Google Apps admins to automatically notify their users of any newly installed app from Google Apps Marketplace. After installing a Marketplace app from the Admin console, admins will have an opportunity to choose whether to send a notification to their users to inform them about the newly available app:



The notification will only appear to the people in the OU or domain for which the app has been installed. The notification will appear in each person’s Notification Center and will describe how to access and launch the app:



Note that for domains not currently using Google+ and potentially unfamiliar with this kind of notification, the Notification Center icon will appear in the Google One Bar whether admins opt to utilize the post-install notification feature or not. This area will be used for notifications from other Google Apps moving forward, so admins may want to inform their users of this UI change in advance of this launch.  

This new feature will be gradually rolled out to all domains starting the week of March 30th

Release track:
Rapid release and Scheduled release (gradual rollout), starting the week of March 30th


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Posted:
Last year we launched add-ons, tools created by developer partners that provide even more helpful features in your documents, spreadsheets and forms. Previously, the ability to install add-ons was controlled centrally by Google Apps admins in the Admin console, but users retained ultimate control of choosing which individual add-ons to install or remove.

Today we’re releasing a couple of updates to help developers share their add-ons with an even wider audience and give Google Apps admins more consistent control over which add-ons are used in their organizations. 

Developers can now choose to make their add-ons for Docs, Sheets and Forms available for installation across entire domains, which automatically creates a Google Apps Marketplace listing that is easy for customers to find. Admins can then install these handy add-ons for their whole organization using just a couple of clicks. 

Admins will continue to have a “disable add-ons” option for their users, but they can also whitelist add-ons via the Google Apps Marketplace for their entire domain or a specific team. Check out the Help Center for details on the available options.

Keep in mind that it will take some time for add-on developers to publish their apps for domain-wide installation, so you might not find all your favorite add-ons in the Apps Marketplace yet. 

Note: this launch will not impact existing add-on installation settings.

Release track:
Rapid release and Scheduled release

For more information:
Help Center
Google for Work blog post



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Posted:
New versions of the Google Docs, Sheets, and Slides apps are coming to Google Play today. New features include:

  • Reading view in Docs: hides the formatting toolbar, allowing for scrolling through documents with more room to read. To edit or make formatting changes, just tap the blue pencil icon.
  • Performance improvements

Release track:
Rapid release and Scheduled release

For more information:
Get the latest Docs, Sheets, and Slides apps on Google Play
Google Docs G+ post

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Posted:
Last June, we redesigned the Reports section in the Admin console to make it easier for admins to manage Google Apps and gain insights that help their entire organization run more efficiently. The improved Reports section provides domain highlights, user-level reporting, custom filtering/sorting on data, aggregated domain level reports and new audit streams (Login and Calendar Audit).

Since the launch of the new Reports section, the old UI has been accessible via the Settings icon. On March 31, 2015, we’ll be removing access to the old Reports UI and shutting it down. All functionality available in the old UI is currently available in the new Reports section.

Release track:
Rapid release and Scheduled release on March 31, 2015

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Posted:
Previously, the deployment of 2-Step Verification (2SV) within a domain could be a tedious process, as it required Apps admins to carefully monitor the 2SV enrollments of their users before the actual enforcement, potentially leading to lock out situations requiring admin intervention. 

Today, we are improving the enrollment and enforcement process for 2SV for Google Apps. Admins can now set a 2SV enforcement date in the future, giving users a monitored amount of time to enroll. Users will be prompted to enroll when they sign-in, and also will receive email reminders if they have not enrolled before the enforcement date. 


We highly encourage all Apps customers to take advantage of the simplified set-up process and add an extra level of security protection by implementing 2SV for their domains. 

See the Help Center for details on how to implement this feature.

Release track:
Rapid release and Scheduled release

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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